NEWSLETTER

Cascade Kombi’s General Membership Meeting

Jan 8, 2025 

Vintage Meet: July 19

⁃                venue secured: Reserved, no contract David will secure

⁃                Insurance in place: Not until we have the contract (Lisa)

⁃                Show layout: David has a rough draft and will finalize.

⁃                Signs for swap: need to go to storage unit to see what we have: Lisa and David with Jeff

⁃                Sound ordered: Bill Davis has agreed to M.C. Need to Secure James for July 19

⁃                Port-a-potties: Sandra to coordinate with Lisa

⁃                Food trucks: need to find out from Mark Holmes who the Taco truck has been (Don) and who was the Asian food truck

⁃                T-shirt & poster design: Thomas Horner has a design, needs to finalize it.  David to poke him for a final

⁃                T-shirt order: Send off third week of June.  Some discussion about alternative brands of T-Shirt from the Beefy T’s or Gilden.  Bella Canvas 3001 is preferred.  Tom Dewar will help with this

⁃                Alternative swag: License Plate Frames, key chain, patches, long sleeve T, stickers, magnets, Trucker hats, beanies, Dash Plaques for show and Burger Meat

⁃                Burger Meat: David to Call Burgermaster

⁃                Trophy classes: Water Cooled Car corral limited to 25?  One comprehensive class “Special Interest” 

⁃                Trophies: glassware as previously.  Vista Print can do shirts, swag and Glassware.  Need to get the logo solidified and that’s based off the shirt logo (Thomas Horner)

⁃                Call for Volunteers: Need to confirm Jane is still willing (Don will followup)

⁃                Ads in Hot VW’s (Deadline is March): Should we feature “Win this car” as the eye candy with the dates and details for Vintage Meet

⁃                Website: Needs the show promoted, pre registration & pre payment: Investigate The Foat as an avenue for pre-paying at $5 discount.  Sandra volunteered to do some homework

⁃                Sponsorships: List of featured sponsors to target, levels of sponsorship and benefits, and parts we want to ask for to finish the Raffle Car

⁃                Need people to go to local auto parts, tire shops and air cooled shops like Poor Bug

Raffle car:

Gambling Commission Requirements if over $5,000, need a license and a permit, tix can’t be sold out of state or international.  Must be present to win.  Lisa has confirmed we can pre-sale tickets, however, all of the gambling permits expire on Jun 30TH so we may need to buy the permit twice.

⁃                Tix price: $5.00.  We DO NOT NEED MORE TICKETS, we have plenty.

⁃                Pre sales can be done but in person only, not online but need to work out details on ticket sales to ensure there cannot be cheating.

⁃                Must be present to win is required

⁃                Repairs needed and nice to have

⁃                Shows to display at (Spring Meet, Greenwood, Fenders on Front, Burger Meat, Town & Country Market/the oldSears)

⁃                Can not sell to kids under 18

⁃                Who does the car need to be titled to in order to give it away?  Jeff will consult with Bill

⁃                Separate accounting/spreadsheet:  Don will do an Excel spreadsheet

Reviewed Initial assessment of car and repairs needed (detailed document attached)

Activities:

Need a volunteer to maintain a calendar on our website

⁃                Jan Cars and Coffee 1/11 @ 9AM Café Ladro all German cars welcome

⁃                Feb Club pizza meeting 2/5 @ 6PM

⁃                Feb: Cars and Coffee 2/8 @ 9AM

⁃                Feb Club pizza meeting 2/5 @ 6PM

⁃                2/7-9 WetWesties Unsuperbowl Campout Tillamook

⁃                2/14-16 WetWesties Quarry Pond near Deception Pass

⁃                Mar: Club pizza meeting 3/5 @ 6PM

⁃                Mar: Cars & Coffee 3/8@9

⁃                April Club pizza meeting 4/2/ @ 6PM

⁃                April cars & coffee 4/12@9

⁃                April 13 Northwest Volkswagen Club of America Show Burgermaster Issaquah

⁃                April 26 Spring meet Puyallup

Tech talk:

⁃                who has a problem and needs a solution

⁃                Swap parts and/Or stuff for sale 

10/2/24

14 members present

Newly elected President Dave Saltkill, Vice President Don Miller, officers at large Alan Peck and Jeff Bryner were introduced, Treasurer Lisa and membership secretary Jane were absent.

The meeting was largely a brainstorming session with all parties participating and throwing out their ideas for re-invigorating Club participation in activities, suggestions for improvements to Vintage Meet and format for future club meetings

SCHEDULED CLUB ACTIVITIES:

OCT 12: V-Dubs and Coffee, Cafe Ladro, Edmonds ---- Cruise to Coffee 8am

NOV 3: Beer/Root Beer brewing, Potluck and car show off at Gallaghers Where U Brew in Edmonds, 

NOV 6: Cascade Kombis General Membership Meeting, Spiros, Shoreline 5:30 car show off, meeting 6-8

NOV 24: Beer/Root Beer Bottling at Gallaghers

The general consensus was to develop more activities and partner with other VW Clubs’ events/activities like camping (WetWesties), Cruises, Car Shows (XXX in Issaquah expected to open as Burgermaster in January) and/or meet ups.  Specifically discussed organizing a monthly Camping event (or a Cascade Kombi contingent to the Era Westies’ events), VW contingent to the monthly general car show at the old Sears in Shoreline held on the XXX Sat of each month from 8-10.  Also was suggested to reach out to the Snohomish Jaycees to determine if our club could participate in their Christmas cruise.

VINTAGE MEET

There was an animated discussion about the long-standing tradition of Vintage Meet being the last of the wholly air-cooled shows, current state of participation, the show facility, what we could learn from other VW Shows, and areas we need to improve.  In no particular order these are some areas discussed:

- Entry fee for spectators and possibly free for kids 16 and under

- pricing differential for exhibitor's vs swap meet

- Show layout and isolation of Swap Meet with one member promoting the idea of building the show from the ground up "Inside out and not from the outside in”

- more Signage

- Marketing of the show beyond the shrinking VW community (One telling comment is that it’s in Shoreline and the residents there don’t even know about it) 

- Camping (or lack of) for travelers from Canada (and OR/ID)

- Changing the date to avoid conflict with SIR races in 2025

- introduction of a water-cooled class or extend an invitation as “guest” of Vintage meet but it was acknowledged there are some members who are “dead set against” this

SUGGESTED MEETING AGENDA

Several comments about having a formal meeting agenda and one member suggested going back to previous year’s format of:

- Review Activities of previous Month

- What’s coming up

- Vintage Meet Update, decisions and volunteer requests 

- Tech Tips, Resources

- Buy and Sell

- Pizza time and Fellowship

FOLLOW-UP AND ACTIONS:

- Build an activity calendar and populate Website and Facebook group

- Collect Specifics for the Sears “show off” and put out a call to participate

- Investigate Snohomish Christmas Cruise

- Study Wet Westies Campout calendar and get commitment for some Kombis to engage

- Call a meeting with the Vintage Meet Show Committee to make some key decisions (Changing show date, water-cooled class/guests)